4-13-05 - For ref
4-13-05 - Ref to Information Technology and General Services Committee
4-14-05 - File to Information Technology and General Services Committee Clerk
5-18-05 - Council Action - Information Technology and General Services Committee report ADOPTED to INSTRUCT all City departments, offices, and bureaus to implement an e-mail retention policy in accordance with the following provisions:
a. For disaster recovery purposes, each department, office, or bureau managing an e-mail system must create and store in a secure location, a back-up tape of the full e-mail system on a weekly basis and retain the back-up tape for a period of 30 days.
b. An e-mail or an attachment to an e-mail that qualifies as a public record pursuant to Section 12.1 (i) of the Administrative Code shall be retained in one of two ways:
1) The e-mail or e-mail attachment may be printed out and retained in paper format in accordance with the department/office/bureau Records Retention Schedule.
2) The e-mail or e-mail attachment may be retained in an electronic archive if it is categorized and retained in accordance with the department/office/bureau Records Retention Schedule.
c. The department/office/bureau having custody of the record to which an e-mail that qualifies as a public record pertains shall have primary responsibility for retaining the email. It would not be necessary to retain an e-mail communication if the official version is produced in paper format.
5-20-05 - File to Information Technology and General Services Committee Clerk OK
5-23-05 - File in files