Council File: 20-0313-S10

Title

Phase 2 Go Live / Human Resource Payroll (HRP) Project / Workday, Inc. / Hess and Associates / KPMG / Task Order / Contract Amendments

Date Received / Introduced

11/03/2022

Last Changed Date

12/07/2023

Expiration Date

12/07/2025

Time Limit Last Day To ActPursuant To

01/02/202412/15/2023 Los Angeles Administrative Code

Reference Numbers

Related Council Files: 10-1088; 13-0777; 20-0313
Contracts: C-135368; C-105458; C-138949
Information Technology Oversight Committee Report: 0220-05727-0010
Report: EXE-326-22; REF: EXE-323-23; EXE-350-23

Pending in Committee

Budget, Finance and Innovation Committee

Personnel, Audits, and Hiring Committee

Initiated by

Information Technology Oversight Committee

File Activities

Date	Activity
12/07/2023	Budget, Finance and Innovation Committee scheduled item for committee meeting on December 13, 2023.
12/06/2023	Information Technology Agency document(s) referred to Budget, Finance and Innovation Committee; Personnel, Audits, and Hiring Committee.
12/05/2023	Personnel, Audits, and Hiring Committee transmitted Council File to Budget, Finance and Innovation Committee.
12/05/2023	Personnel, Audits, and Hiring Committee approved as amended .
12/04/2023	Document(s) submitted by Information Technology Agency, as follows: Information Technology Agency revised report, dated December 4, 2023, relative to revised recommendations to the report dated November 3, 2023, regarding the Human Resources and Payroll Project Status Report for November 2023.
12/01/2023	Personnel, Audits, and Hiring Committee scheduled item for committee meeting on December 5, 2023.
11/06/2023	Information Technology Agency document(s) referred to Budget, Finance and Innovation Committee; Personnel, Audits, and Hiring Committee.
11/03/2023	Document(s) submitted by Information Technology Agency, as follows: Information Technology Agency report, dated November 3, 2023, relative to the human Resources and Payroll Project status report for November 2023, and a request for authority to execute Amendments to Contract C-135368 with HRP Workday, Contract C-105458 with Hess and Associates, and Contract C-138949 for the Task Order with KPMG, to complete HRP Phase 2 and retire the old PaySR legacy system.
12/22/2022	Council action final.
12/21/2022	Council transmitted file to Mayor. Last day for Mayor to act is January 3, 2023.
12/09/2022	Council adopted item forthwith.
12/06/2022	City Clerk scheduled item for Council on December 9, 2022.
12/05/2022	Budget and Finance Committee concurred with the Personnel, Audits, and Animal Welfare Committee action.
12/02/2022	Budget and Finance Committee scheduled item for committee meeting on December 5, 2022.
11/29/2022	Personnel, Audits, and Animal Welfare Committee transmitted Council File to Budget and Finance Committee.
11/29/2022	Personnel, Audits, and Animal Welfare Committee approved item(s) .
11/23/2022	Personnel, Audits, and Animal Welfare Committee scheduled item for committee meeting on November 29, 2022.
11/07/2022	Information Technology Oversight Committee document(s) referred to Budget and Finance Committee; Personnel, Audits, and Animal Welfare Committee.
11/03/2022	Document(s) submitted by Information Technology Oversight Committee, as follows: Information Technology Oversight Committee report 0220-05727-0010, dated November 3, 2022, relative to authorizing the Information Technology Agency to negotiation and execute an Amendment to Contract C-135368 with Workday, Inc., and to Contract C-105458 with Hess and Associates, and the Task Order with KPMG, for completion of Phase 2 of the Human Resources Payroll project.

Online Documents (Doc)

Title	Doc Date

Communication(s) from Public	12/05/2023
ITA Substitute Recommendations	12/05/2023
Report from Personnel, Audits, and Hiring Committee	12/05/2023
Speaker Card(s)	12/05/2023
Transmittal Letter	12/05/2023
Revised Report from Information Technology Agency	12/04/2023
Report from Information Technology Agency	11/03/2023
Mayor Concurrence/Council Action	12/22/2022
Joint Report from Personnel, Audits, and Animal Welfare and Budget and Finance Committees	12/05/2022
Report from Information Technology Oversight Committee	11/03/2022

Council Vote Information

Meeting Date:	12/09/2022
Meeting Type:	Regular
Vote Action:
Vote Given:	(11 - 0 - 4)

Member Name	CD	Vote
(VACANT) (VACANT)	6	ABSENT
BOB BLUMENFIELD	3	YES
MIKE BONIN	11	YES
JOE BUSCAINO	15	YES
GILBERT A. CEDILLO	1	ABSENT
KEVIN DELEON	14	ABSENT
MARQUEECE HARRIS-DAWSON	8	YES
HEATHER HUTT	10	ABSENT
PAUL KORETZ	5	YES
PAUL KREKORIAN	2	YES
JOHN LEE	12	YES
MITCH O'FARRELL	13	YES
CURREN D. PRICE	9	YES
NITHYA RAMAN	4	YES
MONICA RODRIGUEZ	7	YES