Council File: 20-0313-S10
Title
Phase 2 Go Live / Human Resource Payroll (HRP) Project / Workday, Inc. / Hess and Associates / KPMG / Task Order / Contract Amendments
Date Received / Introduced
11/03/2022
Last Changed Date
12/21/2023
Expiration Date
12/11/2025
Reference Numbers
Related Council Files: 10-1088; 13-0777; 20-0313
Contracts: C-135368; C-105458; C-138949
Information Technology Oversight Committee Report: 0220-05727-0010
Report: EXE-326-22; REF: EXE-323-23; EXE-350-23
Contracts: C-135368; C-105458; C-138949
Information Technology Oversight Committee Report: 0220-05727-0010
Report: EXE-326-22; REF: EXE-323-23; EXE-350-23
Initiated by
Information Technology Oversight Committee
File Activities
| Date | Activity | |
|---|---|---|
| 12/21/2023 | Council action final. |
|
| 12/18/2023 | City Clerk transmitted file to Mayor. Last day for Mayor to act is December 28, 2023. |
|
| 12/13/2023 | Council adopted item forthwith. |
|
| 12/13/2023 | Budget, Finance and Innovation Committee concurred with the December 5, 2023, action of the Personnel, Audits, and Hiring Committee, as amended. |
|
| 12/11/2023 | City Clerk scheduled item for Council on December 13, 2023. | |
| 12/07/2023 | Budget, Finance and Innovation Committee scheduled item for committee meeting on December 13, 2023. |
|
| 12/06/2023 | Information Technology Agency document(s) referred to Budget, Finance and Innovation Committee; Personnel, Audits, and Hiring Committee. |
|
| 12/05/2023 | Personnel, Audits, and Hiring Committee transmitted Council File to Budget, Finance and Innovation Committee. | |
| 12/05/2023 | Personnel, Audits, and Hiring Committee approved as amended . | |
| 12/04/2023 |
Document(s) submitted by Information Technology Agency, as follows: Information Technology Agency revised report, dated December 4, 2023, relative to revised recommendations to the report dated November 3, 2023, regarding the Human Resources and Payroll Project Status Report for November 2023. |
|
| 12/01/2023 | Personnel, Audits, and Hiring Committee scheduled item for committee meeting on December 5, 2023. | |
| 11/06/2023 | Information Technology Agency document(s) referred to Budget, Finance and Innovation Committee; Personnel, Audits, and Hiring Committee. |
|
| 11/03/2023 |
Document(s) submitted by Information Technology Agency, as follows: Information Technology Agency report, dated November 3, 2023, relative to the human Resources and Payroll Project status report for November 2023, and a request for authority to execute Amendments to Contract C-135368 with HRP Workday, Contract C-105458 with Hess and Associates, and Contract C-138949 for the Task Order with KPMG, to complete HRP Phase 2 and retire the old PaySR legacy system. |
|
| 12/22/2022 | Council action final. |
|
| 12/21/2022 | Council transmitted file to Mayor. Last day for Mayor to act is January 3, 2023. |
|
| 12/09/2022 | Council adopted item forthwith. |
|
| 12/06/2022 | City Clerk scheduled item for Council on December 9, 2022. |
|
| 12/05/2022 | Budget and Finance Committee concurred with the Personnel, Audits, and Animal Welfare Committee action. |
|
| 12/02/2022 | Budget and Finance Committee scheduled item for committee meeting on December 5, 2022. |
|
| 11/29/2022 | Personnel, Audits, and Animal Welfare Committee transmitted Council File to Budget and Finance Committee. | |
| 11/29/2022 | Personnel, Audits, and Animal Welfare Committee approved item(s) . |
|
| 11/23/2022 | Personnel, Audits, and Animal Welfare Committee scheduled item for committee meeting on November 29, 2022. | |
| 11/07/2022 | Information Technology Oversight Committee document(s) referred to Budget and Finance Committee; Personnel, Audits, and Animal Welfare Committee. |
|
| 11/03/2022 |
Document(s) submitted by Information Technology Oversight Committee, as follows: Information Technology Oversight Committee report 0220-05727-0010, dated November 3, 2022, relative to authorizing the Information Technology Agency to negotiation and execute an Amendment to Contract C-135368 with Workday, Inc., and to Contract C-105458 with Hess and Associates, and the Task Order with KPMG, for completion of Phase 2 of the Human Resources Payroll project. |
|
Online Documents (Doc)
| Title | Doc Date |
|---|
| Mayor Concurrence/Council Action | 12/21/2023 |
| Motion (Blumenfield - Krekorian) | 12/15/2023 |
| Speaker Card(s) | 12/15/2023 |
| Report from Budget, Finance and Innovation Committee | 12/13/2023 |
| Speaker Card(s) | 12/13/2023 |
| Speaker Card(s) | 12/13/2023 |
| Communication(s) from Public | 12/05/2023 |
| ITA Substitute Recommendations | 12/05/2023 |
| Report from Personnel, Audits, and Hiring Committee | 12/05/2023 |
| Speaker Card(s) | 12/05/2023 |
| Transmittal Letter | 12/05/2023 |
| Revised Report from Information Technology Agency | 12/04/2023 |
| Report from Information Technology Agency | 11/03/2023 |
| Mayor Concurrence/Council Action | 12/22/2022 |
| Joint Report from Personnel, Audits, and Animal Welfare and Budget and Finance Committees | 12/05/2022 |
| Report from Information Technology Oversight Committee | 11/03/2022 |
Council Vote Information (3 Votes)
|
Council Vote Information (3 Votes) | |
| Meeting Date: | 12/15/2023 |
| Meeting Type: | Regular |
| Vote Action: | |
| Vote Given: | (14 - 0 - 1) |
| Member Name | CD | Vote |
|---|---|---|
| BOB BLUMENFIELD | 3 | YES |
| KEVIN DELEON | 14 | YES |
| MARQUEECE HARRIS-DAWSON | 8 | YES |
| EUNISSES HERNANDEZ | 1 | YES |
| HEATHER HUTT | 10 | YES |
| PAUL KREKORIAN | 2 | YES |
| JOHN LEE | 12 | YES |
| TIM MCOSKER | 15 | YES |
| IMELDA PADILLA | 6 | YES |
| TRACI PARK | 11 | YES |
| CURREN D. PRICE | 9 | ABSENT |
| NITHYA RAMAN | 4 | YES |
| MONICA RODRIGUEZ | 7 | YES |
| HUGO SOTO-MARTINEZ | 13 | YES |
| KATY YAROSLAVSKY | 5 | YES |