COUNCIL AND PUBLIC SERVICES
GOALS / MILESTONES
Expand the use of electronic signatures for all City documents and convert PDF forms into online electronic forms with e-signature capability
- Automate the ordinance workflow with e-signatureDevelop an online repository for all City contracts with an electronic attestation feature
- Discuss and standardize Citywide contract numbering system with ITAExpand use of electronic Speaker Request Kiosk system
- Expand Speaker Card Kiosk system to Council Committee meetings, Van Nuys City Hall and the Board of Public WorksDigital transformation of the Council File Management System - multi-software integration project
- Create a concept to combine silo software systems into one modern council file management solution
Expand the use of electronic signatures for all City documents and convert PDF forms into online electronic forms with e-signature capability
- Automate Public Convenience and Necessity application process; begin automating resolution processDevelop an online repository for all City contracts with an electronic attestation feature
- Assemble working group with representatives from City departmentsExpand use of electronic Speaker Request Kiosk system
- Add functionality and improve application’s performanceDigital transformation of the Council File Management System - multi-software integration project
- Apply for funding from the Innovation and Performance Commission- Procure services
Front counter security enhancement and redesign
- Evaluate and assess security needs and possible design featuresOnline public comment portal
- Design a system to collect and append public comments to their related Council agenda items
Expand the use of electronic signatures for all City documents and convert PDF forms into online electronic forms with e-signature capability
- Complete automation of resolutions and create electronic process for attestation; identify other documents for e-signatureDevelop an online repository for all City contracts with an electronic attestation feature
- Implement pilot with 3-5 departmentsExpand use of electronic Speaker Request Kiosk system
- Assess feasibility of making Speaker Request Kiosk available to all CommissionsDigital transformation of the Council File Management System - Multi-software integration project
- Begin incremental implementation of proposed changes (Phase I)Front Counter security enhancement and redesign
- Finalize design and identify fundingOnline public comment portal
- Pilot with select community groups and Neighborhood Councils
Expand the use of electronic signatures for all City documents and convert PDF forms into online electronic forms with e-signature capability
- Complete feasibility study of other documents for e-signature and begin implementationDevelop an online repository for all City contracts with an electronic attestation feature
- Evaluate feedback from pilot phase and make necessary adjustmentsExpand use of electronic Speaker Request Kiosk system
- Expand to Commissions as feasible and begin research of other usesDigital transformation of the Council File Management System - multi-software integration project
- Replace the Council Live Voting System (Phase II)Front counter security enhancement and redesign
- Begin constructionOnline public comment portal
- Market new system to the public and City staff